I'm not sure on what context you have all these meetings but maybe one radical thought it this: you're having these issues because maybe your updates with these folks are at a very abstract level. Coming from an academic background, the reason for such an interaction would be the inability to comprehend the complexities of the problem due to the level of abstraction it's being presented at. If you lower the level of abstraction, you might have fewer such cases. Though it's doesn't entirely answer your question, it might help you with your conundrum.