I would suggest looking at more powerful file managers. I use Midnight Commander, which isn't perfect, but is far more powerful than what is provided by default and is also extensible through things like its user menu. My organization system makes heavy use of various Bash/Python scripts and Midnight Commander user menu items to make the file system work for me.
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A friend of mine has a similar single folder PDF organization system and lately has been trying to better organize it. As I understand it, he's keeping the one folder, but using a reference manager software to track metadata like tags. In contrast, for about 15 years now, I've stored various documents (mostly PDF files) in a folder hierarchy with Zotero for bibliographic data. The PDF filenames match the Zotero citation keys so I can easily switch between the two systems. I'm currently at about 39K PDF files in 4.5K folders with 17K symlinks.
My friend has slowly chugged along, organizing perhaps hundreds of files manually per month. (Maybe he's stopped, I don't know.) It seems to me that transitioning from a one folder approach to something with more context (whether metadata or a folder hierarchy or whatever) is really hard. The best time to add that context is when the file is obtained as I might not remember later. I personally don't trust a LLM to spot the nuances that matter to me when organizing things. A generic organization scheme is of no value to me. I don't know what the goals of your organization effort would be, but this is something to consider.
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A friend of mine has a similar single folder PDF organization system and lately has been trying to better organize it. As I understand it, he's keeping the one folder, but using a reference manager software to track metadata like tags. In contrast, for about 15 years now, I've stored various documents (mostly PDF files) in a folder hierarchy with Zotero for bibliographic data. The PDF filenames match the Zotero citation keys so I can easily switch between the two systems. I'm currently at about 39K PDF files in 4.5K folders with 17K symlinks.
My friend has slowly chugged along, organizing perhaps hundreds of files manually per month. (Maybe he's stopped, I don't know.) It seems to me that transitioning from a one folder approach to something with more context (whether metadata or a folder hierarchy or whatever) is really hard. The best time to add that context is when the file is obtained as I might not remember later. I personally don't trust a LLM to spot the nuances that matter to me when organizing things. A generic organization scheme is of no value to me. I don't know what the goals of your organization effort would be, but this is something to consider.
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